The Coalition for Inclusive Capitalism U.S. Inc and its sister company the Fund for Inclusive Prosperity (together “we”, “our” or “us”) which together operate the Coalition for Inclusive Capitalism is committed to protecting your privacy and this policy explains why and when we collect personal information about people who contact us, how we store it and whether we disclose it to anyone else.

We are a “data controller” for the purposes of the Data Protection Act 1998 and (from 25 May 2018) the EU General Data Protection Regulation 2016/679 (“Data Protection Law”).  This means that we are responsible for, and control the processing of, your personal information.

For further information about our privacy practices, please contact our Data Protection Officer by:

• Writing to the Coalition for Inclusive Capitalism, 1074, 1 Fore Street, London, EC2Y 9DT, United Kingdom
• Emailing to info@inc-cap.com

Please note that this policy might occasionally change so please check back to ensure that you’re happy with any updates.

How we collect personal information

We collect personal information about you when you correspond with the Coalition for Inclusive Capitalism, share your contact details with a member of the Coalition by email or at a meeting or event or if you register to receive correspondence from the Coalition. In order to tailor our communications with you to your background and interests we may collect information about you from publicly available sources.

When you visit our website, we gather general information which might include which pages you visit most often and which services, events or information is of most interest to you. We may also track which pages you visit when you click on links in emails from us. We also use “cookies” to help our site run effectively. There are more details below in the section entitled “Cookies”.  We use this information to personalise the way our website is presented when you visit, to make improvements and to ensure we provide the best experience for you. Wherever possible we use anonymous information which does not identify individual visitors to our website.

 

What information is being collected

The information that we collect includes your full name, email address, telephone number, postal address, the organization you work for and your job title as well as information you provide in any communications between us.

 

How we store and use your information

We retain your personal information on our systems for as long as is necessary for relevant activities associated with us, and for as long as we are legally obliged to. These retention periods are monitored on a regular basis.

We may use your information to:

• Send you communications which you have consented to, or those that may be of legitimate interest to you including information about our activities, events, projects, fundraising or other campaigns and promotions
• Seek your views or comments on the activities we undertake
• Carry out our obligations from any agreements entered into
• To apply with applicable laws
• Process a job application
• To help us improve engagement on our website.

We will only contact you about our work and how you can support us by phone, email or text message, if you have agreed for us to contact you in this manner. However, if you have provided us with your postal address we may send you information about our work and how you can support us by mail unless you have told us that you would prefer not to hear from us in that way.

We will only use your personal information where we have your consent or because we need to use it in order to fulfil a contract with you. However, there are other lawful reasons that allow us to process your personal information and one of those is called ‘legitimate interests’. This means that the reason that we are processing information is because there is a legitimate interest for us to process your information to help us to achieve our charitable objects. Whenever we process your Personal Information under the ‘legitimate interest’ lawful basis we make sure that we take into account your rights and interests and will not process your personal information if we feel that there is an imbalance.

Some examples of where we have a legitimate interest to process your personal information are where we contact you about our work via post, use your personal information for data analytics, conducting research to better understand who our supporters are, improving our services, for our legal purposes (for example, dealing with complaints and claims), or for complying with guidance from the Charity Commission.

 

Who will information be shared with?

We will never share your information with third parties without your consent.

We will only share any information if we’re under a duty to disclose or share your personal data in order to comply with any legal obligations.

As the Coalition for Inclusive Capitalism U.S. Inc is based in the United States, this may involve transferring your data outside the European Economic Area (“EEA”). We ensure your personal data is protected by requiring the Coalition for Inclusive Capitalism U.S. Inc to follow this policy and by ensuring that our US based providers are part of the Privacy Shield which requires them to provide similar protection to personal data shared between Europe and the United States.

 

To stop hearing from us

You have a choice about whether or not you wish to continue to receive information from us and if you no longer want to be contacted you can let us know via email (info@inc-cap.com)

 

Your rights regarding your information

• You have various rights in respect of the personal information we hold about you. These are set out in more detail below. If you wish to exercise any of these rights or make a complaint you can do so by contacting us at the details shown at the head of this policy. You have the right to request access to a copy of the personal information that we hold about you, along with information on what personal information we use, why we use it, who we share it with, how long we keep it for and whether it has been used for any automated decision making. You can make a request for access free of charge.  Please make all requests for access in writing, and provide us with evidence of your identity.
• You can object to our processing of your personal information where we are relying on a legitimate interest and there is something about your particular situation which makes you want to object to processing on this ground. You also have the right to object where we are processing your personal information for direct marketing purposes.  Please contact us as noted above, providing details of your objection.
• If you have given us your consent to use personal information (for example, for marketing), you can withdraw your consent at any time.
• You can ask us to change or complete any inaccurate or incomplete personal information held about you.
• You can ask us to delete your personal information where it is no longer necessary for us to use it, you have withdrawn consent, or where we have no lawful basis for keeping it.
• You can ask us to provide you or a third party with some of the personal information that we hold about you in a structured, commonly used, electronic form, so it can be easily transferred.
• You can ask us to restrict the personal information we use about you where you have asked for it to be erased or where you have objected to our use of it.
• You have the right not to be subject to automated decisions that will create legal effects or have a similar significant impact on you, unless you have given us your consent, it is necessary for a contract between you and us or is otherwise permitted by law.  You also have certain rights to challenge decisions made about you. Automated decision-making takes place when an electronic system uses personal information to make a decision without human intervention. We do not currently carry out any automated decision-making.

Please note, some of these rights only apply in certain circumstances and we may not be able to fulfil every request.

Keeping your information safe

We take looking after your information very seriously. We have implemented appropriate physical, technical and organisational measures to protect the personal information we have under our control, both on and off-line, from improper access, use, alteration, destruction and loss.

However, the transmission of information using the internet is not completely secure. Although we do our best to protect your personal information sent to us this way, we cannot guarantee the security of data transmitted to our site

Links to other websites

Our website has many links to other organizations’ information and websites, however we are not responsible for the information or activities of other organizations, even if accessed via our website and this policy applies to us only. We recommend that you check the privacy policies of other websites that you visit.

Applying for a job with the Coalition

Any personal information that is shared with the Coalition during a recruitment process will only be used for the purpose of recruitment. Any information collected will be stored securely and will be destroyed within appropriate timescales if an application is not successful.

Policy version: April 2018